Cloud Data Storage Consent & Disclosure
Version 2026-06-07 · Last Updated: June 7, 2026
In short: So that you can use LabelInn's cloud labelling features, we store the
label designs you create, the photos, images and PDFs you upload, and the
text you type onto labels on our cloud servers. This document explains what we
store, where we store it, how we protect it and your rights — and it asks for your
explicit consent for international transfer and optional processing.
Your Data, Your Control
- ✓ We never sell your data.
- ✓ Never used for advertising or to train AI models.
- ✓ Encrypted in transit (TLS) and at rest (AES-256).
- ✓ Only you and your team’s authorized members can access it.
- ✓ You can delete your designs and account at any time.
Honest note: this is not end-to-end encryption — our servers need access to display, preview and print your content (see Section 4). "Encrypted storage" means the data is protected against unauthorised access.
1. Data Controller
- LABELINN TECHNOLOGIES LTD
- Registered Office: 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom
- Company Number: 16956957 (England & Wales)
- Email: privacy@labelinn.com
2. Content We Store in the Cloud
The following content you create and upload while using the app is stored on our servers so that
cloud labelling, cross-device sync and remote printing can work:
| Content type | Examples |
|---|
| Label designs and templates | Canvas layout, elements, page structure |
| Images and photos you upload | Logos, product photos, icons, PNG/JPG |
| PDF and document uploads | PDFs embedded in or used as a source for a label |
| Text you type | Label text, field names, descriptions — largely plain text |
| Print history and data rows | Printed records, which may contain personal data such as names, addresses and phone numbers |
| Rendered label images | Processed PNG thumbnails for audit/preview |
Important: If you enter personal data such as customer names, addresses, phone
numbers or order details onto your labels, that data is stored within the scope above. It is your
responsibility to enter such data only where you have a lawful basis to process it.
3. Where Data Is Stored & International Transfer
Your content is hosted on our infrastructure provider Google Firebase / Google Cloud
Platform (Cloud Firestore database and Cloud Storage). These services run in multiple regions
including the European Union and the United States. As a result your data may be
transferred outside your country of residence (international data transfer).
This transfer relies on your explicit consent and/or appropriate safeguards (a data processing
agreement / standard contractual clauses with Google) under GDPR Chapter V and KVKK Art. 9. Your data
is never sold to third parties.
4. How We Protect Your Data
- In transit: all traffic is encrypted with TLS 1.2+.
- At rest: data is stored encrypted by Google using industry-standard
AES-256.
- Access control: only your authenticated account and authorised members of your
company can access your content, under enforced security rules.
- Highly sensitive secrets such as database connection passwords are additionally
encrypted at the application layer with AES-256-GCM and are never exposed to the client.
Honest note: this is not end-to-end encryption. Our servers must be able
to access your content in order to display it to you normally, generate previews and print it.
"Encrypted storage" means the data is protected against unauthorised access — it does not mean only
you can read it.
5. Legal Basis
- Core cloud storage (storing your designs, images and print data): necessary to
provide the service — performance of a contract. Without it, cloud features cannot work.
- International transfer (Google Cloud, EU/US): explicit consent and/or
appropriate safeguards under GDPR Chapter V / KVKK Art. 9.
- Optional processing — AI design assistant, telemetry/usage analytics and
marketing messages: separate, refusable consent. Declining these does not affect the
core service.
6. Retention & Deletion
Your content is retained while your account is active and for as long as needed to provide the
service. The default retention for print history is 90 days. You can delete designs from within the
app, and permanently remove your account and all associated data via the
account deletion page. Disconnecting an integration deletes the
related credentials within 24 hours.
7. Your Rights (KVKK Art. 11 / GDPR)
- Access and request information about your data
- Request correction or deletion
- Object to processing and withdraw your consent
- Request data portability
- Lodge a complaint with a supervisory authority
To exercise these rights, email privacy@labelinn.com. For
more detail, see our Privacy Policy.
8. Statement of Consent
I confirm that I have read and understood the disclosure above, and I give my explicit consent to
the storage on cloud servers (Google Firebase / Google Cloud) — and the
corresponding international transfer — of the label designs I create, the photos,
images and PDFs I upload, the text I type onto labels, and my print data.
I give this consent by ticking the relevant box during registration or by accepting the consent
screen on first launch of the app, and I understand that I may withdraw it at any time via the
contact channel above. Withdrawing consent may make cloud features unavailable.
9. Contact
This document was prepared by LabelInn and is legal in nature. We recommend obtaining advice from
a qualified lawyer before finalising the text.