Who this is for
Warehouse, production and e-commerce teams whose product, order or batch data already lives in a spreadsheet and who currently retype it into a label designer.
How it works
Step by step
- Create or open a label template and place the fields you need — text, barcode, QR, RFID.
- Add your workbook as a data source and pick the sheet and header row.
- Drag a column onto each field, or pick the column from the field's data-source dropdown.
- Preview row by row to confirm the mapping, then print the range or the whole sheet.
Try it with your own data — signing up starts a 14-day Pro trial, no credit card. After that this feature needs Starter at $7.99/mo. Download now → | See pricing →
What you can do
- One label per row across the whole sheet, or a selected row range.
- Columns can drive barcode content, so EAN-13, Code 128, GS1-128 and QR values come straight from your data.
- Mixed sources on one label: some fields from the sheet, others static, serialized or date-based.
- Counters and serial numbers can continue across a batch instead of restarting per row.
- Every printed row can be captured in the print history for later reprint or audit.
Technical details
| Accepted formats | .xlsx, .xlsm, .xls, .xlsb |
|---|---|
| Where the file stays | On your computer — the workbook is read locally |
| Row behaviour | One label per row, in sheet order |
| Binding | Any column to any text, barcode, QR or RFID field |
| Re-reading | Changed files are re-read and re-verified by content hash |
| Plan | Starter and above; 14-day Pro trial on signup |
Limits and honest caveats
- Formulas are read as their computed values; LabelInn does not recalculate the workbook.
- Merged header cells should be flattened before import so column names resolve cleanly.
- Excel binding needs the Starter plan or higher. Signing up starts a 14-day Pro trial so you can test it with your own workbook first.
What happens after you download?
Frequently asked questions
Can I print labels from Excel without installing a printer driver?
Yes for thermal models LabelInn drives natively over ZPL, TSPL or TPCL — it sends printer commands directly over USB or TCP. Models that only expose an operating-system driver path use that driver instead.
Does the Excel file get uploaded anywhere?
No. The workbook is read on your own computer. Only the label design and the print record leave the machine, and only if you are signed in to a plan that syncs them.
How many rows can I print in one batch?
There is no fixed row cap in the designer. Practical limits come from the printer and the label size, so start with a small range to confirm alignment before running the full sheet.
What we verified
The capability is implemented in the LabelInn codebase and the referenced source file names the exact format, engine, port or endpoint described on this page.
lib/providers/data_manager.dart — file picker accepts xlsx, xlsm, xls, xlsb, csv
Print your Excel data on the printer you already own
This feature runs on Starter — $7.99/mo, or $79.90/year (pay for 10 months, use 12). Signing up starts a 14-day Pro trial, so you can bind your own Excel data and print a real label before you pay anything.
Start your 14-day Pro trial → Download the app